Below is a simple drawing I have created to help Scrum teams with their recurring Sprint meetings. Basically I print this drawing, place on the wall next to the team table and use a small post-it indicating today.

Scrum Meetings Wheel

Click here to download the printer friendly version (pdf).

On this wheel you will notice my current preferences:

–        Two week Sprint

–        Sprint Planning on the first day

–        Sprint Review on the last day

–        Retrospective on week one

–        Grooming on week two

I prefer retrospective on week one, and on different days than planning and review. This way the retrospective meeting can focus on the kaizen, the continuous improvement, instead of focusing on numbers and Sprint results.

Sprint starts with the Planning and ends with the Review. This is pretty usual. Over the year I have changed my mind on the best first day for a Sprint; either Monday or Wednesday.. Currently I prefer Monday. This way the Review is on Friday. Therefore there is no such a thing as using the weekend for any recovery.

Grooming happens a few days before the Planning. This way the next work items are well understood before the team commitment on the Planning. In fact the team even has a few days to refine a few extra things prior to the Planning.

Disclaimer: Make sure sure to adapt this template to your team needs, such as Sprint length and preferred meetings dates.